Extended Team Model

Insights

August 25, 2025

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The Extended Team model is an IT outsourcing approach designed for projects that require ongoing development, maintenance, or specialized expertise. In this setup, an external team of professionals is fully dedicated to your project, with roles carefully assigned to ensure smooth workflows and effective collaboration. At Newwave Solutions, we use this model to provide flexible, scalable, and focused support, allowing clients to expand their capabilities without long-term internal hiring.

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When & Why Extended Team Works?

The Extended Team model is ideal for projects with evolving or ongoing requirements. By integrating seamlessly with your in-house team, it enables:

Seamless integration: Extended teams adopt your processes and tools to stay fully aligned with internal workflows.

Scalable workforce: Team size can be adjusted quickly based on project demands or workload fluctuations.

Long-term collaboration: Clients can build offsite teams as capable and committed as their internal staff, ensuring continuity and efficiency throughout the project lifecycle.

This model also fosters ongoing interaction between the client and development team, supporting successful outcomes for complex or iterative projects.

Pros and Cons of the Extended Team Model

Every outsourcing approach has its strengths and trade-offs. Here’s a clear view of the key advantages and considerations of the Extended Team model to help you make an informed decision.

Pros	Cons
Dedicated focus: Team members work exclusively on your project.	Management responsibility: Requires active oversight to maintain alignment.
Flexible scaling: Adjust team size quickly as needs evolve.	Long-term engagement: Best suited for ongoing rather than one-time projects.
Seamless integration: Adopts client workflows and tools.	Communication demands: Regular coordination with the extended team is necessary.
Consistency and reliability: Provides continuous expertise and support.	Cost commitment: Generally higher than short-term, project-based models.

By understanding these points, clients can assess whether an extended team is the right approach for projects that demand continuous development and dedicated expertise.

Ideal Projects for Extended Teams

Not all projects benefit equally from an extended team. The following examples highlight where this model delivers the most value, ensuring dedicated support and scalable expertise throughout your project lifecycle.

Projects requiring continuous development and maintenance.

Initiatives with frequent changes or evolving requirements.

Clients who want a dedicated team of specialists are fully committed to their project.

Organizations aiming to scale offsite resources to complement internal teams.

These scenarios demonstrate how an extended team can provide reliable, adaptable, and focused support aligned with project goals.

Why Partner with us?

Successfully managing an extended team requires more than just staffing, it demands coordination, alignment, and ongoing support. At Newwave Solutions, we go beyond providing skilled resources:

Dedicated Project Management: Our project managers ensure your extended team stays aligned with your goals, timelines, and internal processes.

Tailored Onboarding & Integration: We facilitate smooth knowledge transfer and integration, so external team members work seamlessly with your in-house staff.

Proactive Communication: Regular reporting, feedback loops, and progress tracking keep you fully informed without adding overhead.

Continuous Optimization: We monitor team performance and adjust as needed, maintaining efficiency and adapting to evolving project demands.

The Extended Team model delivers damedicated expertise, scalability, and seless integration for projects with ongoing development or evolving needs. Partnering with Newwave Solutions ensures efficient collaboration, transparent management, and consistent delivery. Ready to explore how an extended team can support your project? Contact us today for personalized guidance and a clear roadmap tailored to your business needs.

To Quang Duy is the CEO of Newwave Solutions, a leading Vietnamese software company. He is recognized as a standout technology consultant. Connect with him on LinkedIn and Twitter.